These days, all sorts of tools are available for companies, teams, and individuals to help them improve their productivity and day-to-day lives. Professionals can now rely on task management apps, collaboration tools, messaging apps, tracking apps, and more in their daily workflows. And, of course, one-stop-shop apps such as project management tools have also emerged.
From the tons and tons of project management software around, a few have risen to the top. Among them are Monday and Asana. Monday and Asana frequently make it onto lists of the best work-from-home apps. And if you’ve heard about either of them, you may be wondering about the Asana vs Monday debate.
In this ultimate comparison, we look at the features of both to see whether one or the other is better!
Asana vs. Monday Comparison At-A-Glance
The table below will show an Asana vs Monday.com comparison at a glance. Feel free to refer to it as you choose whether you prefer Asana or Monday!
|Rating||4.75/5 — we rated Asana slightly higher because of its integrations, easy navigation, and distraction-free environment||4.6/5 — Monday is an excellent tool with plenty of useful features; we just wish it was slightly more user-friendly|
|Plans and Pricing||
|Minimum Seats or Users||2||3|
|Who is it for?||Small to medium-sized teams and businesses||Medium to large-sized teams and businesses|
|Ease of Use and User Interface||
|Task Management||Task management on both Asana and Monday are similar, allowing you to create tasks and subtasks, assign deadlines and dependencies, and assign users, however:
|Workflow Management and Automation||
|Portfolio Management||Has a portfolio view that allows you to see the bigger picture; view is only available to Business tier subscribers||No built-in portfolio view, but you can create your own with the Groups feature to get a limited view of the bigger picture|
|Multiple Task Assignees||✘||✔|
What are Asana and Monday?
Asana and Monday are project management tools, which are essentially services, apps, or software designed with a purpose: project management.
As you may imagine, project management apps can help teams plan, track, and manage their projects more efficiently. Some tools may also allow for more efficient and effective collaboration thanks to specific features included in the service.
Most project management tools track everything in the project process, including brainstorming, progress made, and even team communication. As everything is tracked within the tool, teams can do better quality management without extra hassle.
An additional feature of project management tools is the ability to break large tasks down into smaller, more manageable bites.
For these reasons, project management tools are great for helping individuals, teams, and companies with time management.
Project management tools often have tracking features like:
- Calendars – daily, weekly, monthly, or even yearly
- Gantt charts – a visualization of a project’s timeline as well as any dependencies between points
- Kanban boards – a project or task management tool that can help visualize work with the goal of maximizing flow using cards and columns
What is Asana?
Our Rating: 4.75/5
Asana is a renowned cloud-based project management tool. It’s so well-known that it is used worldwide by companies of various sizes. The popular service caters to small to medium-sized businesses the most, although individuals can also benefit from using the tool in their day-to-day work routines.
As a project management tool, Asana is a one-stop shop with tons of features to help streamline a workday. Within Asana, you’ll find task management, workflow management, portfolio management, and collaboration features in the form of calendars, lists, Gantt charts, and Kanban boards. Asana even has communication tools, ensuring that no team member accidentally misses messages or emails about projects.
A look at Asana’s User Interface
Asana is the tool of choice for many around the world, thanks to how easy it is to get started. It also has apps for mobile and desktop, cross-platform syncing, dependencies, templates, and tons of other features to improve daily quality of life.
What is Monday?
Our Rating: 4.6/5
Like Asana, Monday is a cloud-based service. It’s an application development program with a fantastic project management suite that allows users to integrate all steps in one place. It seems that Monday.com might be best suited for enterprise clients, although even small to mid-sized companies can benefit from its use.
Individuals can also use this tool with the free forever plan. Unfortunately, individuals will have to pay for the three-seat minimum to get more features if they want them.
Monday’s user interface is much more vibrant than Asana’s
Monday provides a space for a team (or teams) to track tasks, collaborate efficiently, visualize project management and progress via stats, and store everything in a single platform. There are scheduling options, performance options, and many possible integrations that work well in dynamic environments.
This tool uses Kanban boards, lists, timelines, and location-based workflow management. Monday.com’s user interface is vibrant and colorful, although, like Asana, it can get somewhat overwhelming for new users.
An In-Depth 2022 Comparison: Asana vs Monday
The best way to find the winner of the Monday vs Asana battle is to compare what each offers, then consider which one suits your situation best. It would be challenging to figure out which of the two tools is the better choice without an in-depth point-by-point comparison. To help you out, we take a deep dive into both tools and see how they compare in every aspect. Read on to find out what Asana and Monday offer!
One of the first noticeable things that Asana and Monday differ in is price. Both offer free forever plans and multiple tier options for the discerning user. However, what may be surprising is that neither is very individual-friendly. Let’s look at each tool’s pricing model below:
Asana’s price model is relatively simple. Each subscription equals one user, meaning if you subscribe, you’ll be the only one reaping the benefits of your paid plan.
But here is where it gets complicated: Asana does not offer solo or 1-person premium tiers, something worth remembering if you are an individual who wants to use this tool. They require a minimum of two users if you’d like to purchase a premium plan, which means you will need to pay for two subscriptions to use the paid tiers as an individual.
- The Basic plan is free forever and is best for individuals and small teams.
- The Premium plan costs $10.99 per user/month billed annually or $13.49 per user/month billed monthly.
- The Business plan is $24.99 per user/month billed annually or $30.49 per user/month billed monthly.
- Enterprise plans are customized — contact Asana for more information.
You can visit this link if you would like more information on how Asana’s pricing and premium plans work. On the same page, you’ll also find information about how Asana charges for seats — you may need fewer than you think!
Comparing Asana basic vs premium? If you are unsure whether you want to use Asana free vs paid, check out the Asana pricing page to see their comparison.
Much like Asana, Monday also has a few restrictions for individuals. However, Monday requires a minimum of three seats rather than Asana’s two. What does this mean?
You can select how many seats you want, but Monday.com’s paid plans start at three. You must pay for these three seats even if you are an individual. There’s always the option of inviting two others to join your team to split the cost of one plan if you are a solo user. Otherwise, if you are part of a growing team, you’d be happy to know that there is no upper limit on how many seats you can have. The prices below reflect the three-seat minimum.
- The Individual plan is free forever for up to two seats.
- The Basic plan costs $8 per seat per month, totaling $24/month paid annually. If you want to pay monthly, the cost is $10 per seat or $30 per month.
- The Standard plan costs $10 per seat per month, totaling $30/month paid annually. It costs $12 per seat or $36 per month if paid monthly.
- The Pro plan costs $16 per seat per month, or $48/month paid annually. It costs $20 per seat per month or $60/month when paid monthly.
- Enterprise plans are custom — contact Monday.com for more information.
Who Is It For?
Asana and Monday each have an audience they chose to serve. Both companies design their products to best suit the needs of their selected market segments. But who exactly is each tool for?
As a project and task management tool, Asana is great for everyone — even individuals who are working solo. Its free forever tier is enough to allow you to collaborate with up to fifteen users, although there is a limit of 1000 tasks for every team. Additionally, if you want to access more features, you need to subscribe to a paid tier.
In general, however, we recommend Asana to small or medium-sized businesses. Its features work well to accommodate teams and organizations of these sizes. When teams use these features properly, they may notice smoother and more efficient workflows, resulting in better output and reduced turnaround times.
According to this Enlyft report, most companies using Asana are from the United States. These companies also tend to be within the industry of Information Technology and Services. After the IT and services industry, the following largest segments are Marketing and Advertising, Computer Software, and the very vaguely labeled “Internet” segment.
Enlyft’s data, which goes back as far as six years, also points to the fact that these companies commonly have about ten to fifty employees each. 41% percent of Asana’s user base comprises small organizations with less than fifty employees. Medium-sized organizations make up 42% of Asana users, and only 17% of users are large companies with more than a thousand employees.
Additionally, if you’re looking for a collaboration tool more than a complete project management suite, Asana would be the better choice. Its features are somewhat pared down since it’s more designed for ease of collaboration.
There’s also tons of customizable Asana templates you can use to make your life easier. Check out this Project Board Template Bundle, for instance.
We couldn’t find data on Monday.com’s user base, but according to the company’s review page, over 152,000 customers chose this tool for their needs.
Although similar to Asana at its core, Monday is somewhat different in that with the right plan, it does offer more tools, automation, and integration to smoothen workflows further. For example, choosing the Pro plan will give you access to more integration and automation actions per month — up to 25,000 compared to the 250 offered in the standard plan.
Monday also has additional features, such as financial management tools (invoicing, budget forecasts, and reports), that can significantly benefit teams and organizations.
Many users agree that Monday is best suited for mid to large-sized teams and businesses, thanks to its wealth of features, integrations, and automation capabilities.
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Ease of Use and User Interface
As a new user to either platform, you’ll notice that both tools are relatively user-friendly and easy enough to grasp. However, one of the most apparent differences between the two is their user interface design and overall ease of use. Let’s compare Monday.com vs Asana to see which provides a friendlier user experience.
When you log into Asana, the first thing you’ll notice is your dashboard. Asana’s dashboard is sleek and clean, if a bit understated. There are few distractions and no elements fighting for your attention.
The first thing you’ll see front and center is your task list. Asana will show you your upcoming tasks by default, though you can also click on the links to look at your overdue and completed tasks.
If you want to hide the sidebar and see only your main dashboard, click on the three lines (with an arrowhead) icon to the right of the Asana logo.
Asana’s dashboard is cleaner and more straightforward, plus you can customize it with widgets
Perhaps one of the more exciting features of Asana’s dashboard is its customizability. Clicking on the “Customize” button will bring up a side panel that allows you to select your dashboard background color and which widgets you see.
On the dashboard page itself, you can set each widget to half or full width (just right-click on them), so you can further customize your modular homepage. Adding the private notepad widget to your homepage will allow you to write quick notes to yourself so you don’t forget to list tasks, track progress, and so on.
Navigating Asana is a breeze, thanks to its universal left-side navigation bar. You can find links to everything you need on this sidebar, such as your dashboard, My Tasks page, and Inbox. If you have an upgraded plan, you can use this sidebar to go to Reporting, Goals, and Portfolio. It is also through this left navigation bar that you can navigate between your projects. Needless to say, getting lost on Asana is a challenge.
As for the overall ease of use, thanks to Asana’s easy navigation and minimalistic design, it’s effortless to learn how to use the platform — even for the less tech-savvy among us. Thanks to the clean layout and easy navigation, figuring out how to create projects, tasks, and more can take as little as five minutes.
Although Monday’s user experience is similarly pleasant, it can take longer to get used to than Asana. Monday chose a more vibrant and colorful design that can spark a bit of joy during an otherwise dull workday. There’s nothing wrong with that — many people might prefer this type of design over Asana’s understated offering.
However, for those who are easily overwhelmed or distracted, we find that Monday’s overall design can be a bit of a headache. This opinion is subjective, of course. However, if you look at the screenshot of Monday’s dashboard below, you’ll see what we mean.
Monday’s dashboard can be overwhelming and confusing to the new user
Unlike Asana’s clean dashboard design, Monday’s dashboard instantly presents an assault to the senses. Various design elements, cards, and colors are fighting for your attention. The good news is your dashboard just shows you a few things like your recently visited pages, inbox, and workspaces.
Luckily, things get a little less distracting once you go to your Work Management tab.
Monday’s Work Management Page
On your Work Management page, you can switch workspaces, view different boards, and see everything associated with the board. The page is also customizable and filterable, making it easier to find specific tasks (or, in Monday’s case, “pulses”).
And if you want to look at your tasks specifically, you can go to the My Tasks page. This page is even cleaner and less distracting, making it easier to get right to the essential parts without unnecessary distractions.
In terms of overall user-friendliness, we would say that Monday takes a bit more to learn. Where Asana could take five minutes to get used to, you might find that Monday could take you double or triple the time. It’s not the easiest tool to learn for the not-so-tech-savvy, but thankfully, plenty of documentation is available to help you get started.
No project management tool would be complete without task management features. Let’s look at how Asana and Monday handle task management on their respective platforms.
Seeing your tasks on Asana is simple. You can look at your desktop for an overview of your upcoming, overdue, or completed tasks. Alternatively, you can go to your My Tasks page to see more.
On your My Tasks page, you can choose to see your tasks in List, (Kanban) Board, or Calendar form. You can also look at the files uploaded to tasks in the past.
Choose your task view on your My Tasks page
On Asana, you can create tasks and assign them deadlines. You can also make tasks dependent upon others and assign tasks to other team members. Clicking on a task expands it to give you more details and show you subtasks, comments, and attached files. You can tag team members in comments using “@”.
Expanded task details on Asana
If you have a paid plan, you can create other states and classifications for your tasks. These classifications make it easier for you to manage tasks overall and can help you get a better idea of a task’s progress at a glance. If you’d like to see a task’s history, you can scroll down on the detailed task page and see the updates above the comments.
Other task classifications possible on Asana
Overall, Asana’s task management features make collaboration easier. Some features only available on paid tiers also make it simpler and more efficient to manage tasks on an organizational level. However, it’s worth mentioning that although you can add multiple task collaborators, you can only assign tasks to one person at a time.
It’s worth mentioning that on Monday, tasks are called “pulses.” Monday chose this name because although they can be tasks, you or your team can also choose to frame pulses as whatever you’d like them to be. But, for the sake of simplicity, we will just call them tasks in this review.
Task management on Monday.com is similar to Asana — you can create tasks, assign due dates, make subtasks and task dependencies, and assign tasks to team members. One big difference, however, is that you can assign tasks to multiple people.
Seeing your tasks on Monday is just as simple as it is on Asana. All you need to do is go to your “My Work” page. On this page, you can see all of your tasks, whether they are overdue or due today, this week, next week, or later. You can also see tasks without a due date.
If you tick the “Hide done items” box, you’ll see only overdue tasks. However, if you untick the checkbox, the “Overdue” header will show you “Past Dates” instead, where you can see both completed and overdue tasks.
Monday’s My Work page shows you all your tasks in list form
You can expand and collapse categories to further pare down the tasks to only those you want to look at. However, it does not appear as though you can look at your tasks in any other views while you are on the My Work page.
Clicking on a task on your My Work page will bring up a popup window like the one below.
The detailed task view on Monday feels superior to Asana’s (at least on the free plan)
On the detailed task pane, you can see the task’s details, including its assignee, status, and due date. You can also see updates and the activity log, as well as any files that have been uploaded to the task. It doesn’t appear you can manage or create subtasks on this panel, as it only shows you how many subitems a task has. What you can do is change the task’s status or label to whatever you’d like it to be.
If you want to see your tasks and board overview in different views, you can go to the Work Management page, where you can create different views as seen in the screenshot below.
Monday allows you to create different views for your board
Once you have created your view, you can select which one you prefer as your default.
We’ve established that both Asana and Monday handle task management in their own way. In workflow management, you can expect more of the same — there are certainly some parallels, but there are also some points at which the tools diverge. Let’s compare both below.
Workflow management in Asana is handled relatively simply. Because Asana is built to help make collaboration more efficient overall, the vast majority of features on the platform help to improve collaboration workflows.
You can look at each project in different views, such as lists, calendars, (kanban) boards, and timelines (Gantt charts). However, it’s worth mentioning that timeline views aren’t available to you if you are on a free or basic plan. You can unlock the timeline view by upgrading to the Premium tier.
Asana allows you to set task dependencies, which helps to ensure the smooth flow of projects without people getting ahead of themselves. It’s easy to arrange tasks, thanks to the drag-and-drop functionality.
In Asana’s basic tier, you can create basic workflows with integrations. Upgrade to Premium, and you can start creating automated workflows with Asana’s Workflow Builder. In Premium, you can create your workflows with limited rule presets, from custom templates, and with advanced integrations.
If you would like access to advanced workflows with unlimited custom and dynamic rules, custom templates, and more, you’d need to subscribe to the business plan.
On Monday, workflow management is similar, though different task visualizations are available. Besides tables (lists), you can also view tasks in charts, boards, timelines, and cards. You can also create views you’d like to keep and remove ones you don’t so that you can eliminate unnecessary clutter on the Work Management page. You can also create a file gallery view to see previously uploaded files in the space.
Monday allows you to manage workflows in different ways, depending on which view you are in. Like Asana, there is also a drag-and-drop feature to make organizing easier.
It’s easy to see that Monday is better than Asana when it comes to the Work Management page and the number of views available. However, there’s another standout feature: the new Dashboard view.
In the Dashboard view, you can add various widgets to let you see your project at a glance
This view is fully customizable. You can add whichever widget you’d like — there is a massive selection seen below.
Clicking on More Widgets will bring you to the Widgets Center
You can also add apps. Some are from Monday, and others from third parties, available in the “Marketplace apps” section.
Like Asana, Monday also offers automation if you subscribe to one of the paid tiers. Here’s some quick information:
- The standard tier gives you access to automation with 250 actions each month.
- Pro significantly bumps that number up to 25,000 actions monthly.
- Enterprise will give you 250,000 actions per month.
Workflow automation is slightly different on this platform. If you’d like to learn more about how to use Monday’s automation features, you can check out their documentation on the topic.
Many project management platforms catering to small to medium-sized businesses don’t have any features for portfolio management. However, you may be pleasantly surprised that Asana and Monday have these features, which we’ll cover briefly below.
Asana’s portfolio feature works like its regular project management features — except for projects rather than the typical individual tasks. You can see a better overview of the bigger picture within the portfolio view. Thanks to this feature, you may have an easier time balancing and managing multiple projects.
Unfortunately, you cannot access Asana’s portfolio features unless you are on the Business plan.
Monday’s Groups is essentially its de facto portfolio management feature. When you create pulses or tasks in Monday, you can add them to Groups. Groups can be whatever you want them to be (just like pulses!), thanks to the open-ended framing of the feature.
Unfortunately, Monday doesn’t really allow you to look at a portfolio view to see the bigger picture of all your projects. You’ll also need to add your projects as pulses into a single “Portfolio” group. You can then create a view tab with this group — though you won’t be able to see the whole picture this way. However, with this method, you can still get a rough idea of your overall progress.
When it comes to integrations, the clear winner is Asana. Asana has more than 150 integrations available, including things like Mailchimp, Dropbox, and Slack. It can even integrate with Github, an excellent option for IT teams. Asana also has an API.
Although Monday has significantly fewer integrations at a little over 50, it also has its own API. The available integrations are also helpful, including tools like Google Drive, Slack, Mailchimp, Shopify, and more. However, if you need to integrate with other tools, you’ll need to set something up with the API.
Although both platforms chose different security measures, users can rest assured that their data is safe.
- Asana complies with ISO/IEC 27001:2013 and SOC2. It also uses 2FA and Google SSO.
- Monday works with AWS (Amazon Web Service) and uses the Google Cloud platform’s security measures and practices. It is also compliant with ISO 27001 and ISO 27018 and uses 2FA for extra security.
Asana’s free plan only offers support through the online forums. Paid plans will give you access to concierge and phone support. If you want more support features, you can get them through some additional paid services.
Monday’s support umbrella includes webinars, FAQs and documentation, and community forums. Users also get 24/7 customer support, regardless of plan. Paying for a Basic plan bumps you to the priority level, while enterprise-level customers get premium support.
Pros and Cons
Now that we’ve made a full comparison, all that’s left to look at are the pros and cons.
Pros of Using Asana
- Asana has a limited free forever plan to help you manage your life and work.
- Over 150 integrations with third-party software and apps make fitting Asana into your existing workflow easier.
- Asana allows prioritization, which can help boost team productivity.
- This software’s features allow for transparency, allowing teams to know where a project stands at any given time.
- Asana is secure and has many permissions settings available.
- Thanks to the many collaboration-centric features, it is great for team collaboration.
Cons of Using Asana
- For those completely new to project-management tools, getting started on Asana can get overwhelming due to its many features.
- Asana has no time tracking, which can be a deal-breaker for some teams.
- Asana only allows single task assignees, which can be frustrating when more than one person is working on a task. There is also no feature for contingencies should the assignee become unavailable.
Pros of Using Monday
- There is a free forever plan for up to two people.
- Monday allows multiple task assignees, making managing tasks with more than one participant easier.
- There are more than 50 integrations that make it easier to mix Monday into your current workflow.
- Monday allows for easy inter-departmental collaboration and task management.
- This tool has a colorful and intuitive interface, making it easy to start.
Cons of Using Monday
- The three-seat minimum for paid plans makes Monday less desirable for individuals or start-ups with one to two people.
- Like Asana, the abundance of features on Monday can also get overwhelming and fatiguing for users.
- Training is required if you use Monday in an enterprise environment due to how complex task management can be.
- The free plan only allows for two users.
- Some users may find the user interface and experience overwhelming and distracting.
Features Unique to Each Platform
Although both platforms have plenty of overlap, there are some features that Asana has that Monday doesn’t — and vice versa. Here are just some of them:
- Has a dedicated portfolio view that allows you to see the bigger picture
- More than 150+ integrations
- Customizable dashboard/landing page
- Goals feature
- Customizable Work Management page
- Dashboard view with widgets and apps
- Multiple task assignees
- Card and chart views
Alternatives to Monday and Asana
If you find that Monday or Asana isn’t for you, you can consider a few other tools that offer similar functionalities and benefits. Some of these tools include the below:
- There is a Free forever plan for individuals and teams.
- The Standard plan costs $5 per user/month billed annually or $6 per user/month billed monthly.
- The Premium plan is $10 per user/month paid annually or $12.50 per user/month billed monthly.
- The Enterprise plan starts at 25 users and costs $17.50 per user/month billed annually. For more information, contact Trello.
Trello touts itself as a collaboration tool made to help teams organize their projects into boards. As a project management tool, Trello relies primarily on Kanban boards as its main management feature. On each board, Trello allows users to create several lists that can hold cards to organize tasks and project to-dos.
Trello features various integrations and automations and allows comments, file attachments, and much more. Trello also has a mobile app so you can track everything from your phone and sync it all to your desktop apps, keeping all your progress in one place.
It appears as though Jira has a 10-user minimum for their standard and premium plans.
- A Free forever plan will enable individuals and small teams of up to ten people to collaborate.
- The Standard plan costs $7.50 per user per month paid monthly, $750/10 users/year.
- The Premium plan costs $14.50 per user per month paid monthly, $1450/10 users/year.
- The Enterprise plans are billed annually and have custom pricing. The minimum is 801 users. Contact Jira for more information.
Development teams use agile project management software like Jira to work on their projects from the planning phase to release. Jira, an Atlassian product originally developed to track bugs and issues, is now a popular project management tool used by many agile teams around the globe.
Because it’s part of Atlassian, Jira offers many tools and integrations. These integrations make it much easier for you to merge Jira into your existing daily routine.
Jira offers various features, including issue tracking, email notifications, scrum boards, and progress reporting. Like many other project management tools, Jira uses features like Kanban boards, roadmaps, customizable workflows, and more. There is also a mobile app that allows you to sync everything across the board.
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Frequently Asked Questions
Is Asana cheaper than Monday?
Asana is cheaper than Monday for individuals. However, when more users are added to the account, Monday.com is much more affordable.
- Both plans have a basic/individual free forever plan, although the two-user limit on Monday.com gives Asana the upper hand in this situation.
- Asana’s premium plan starts at $10.99 per user per month, whereas Monday’s basic plan starts at $24 per month for three seats.
- Asana’s business plan starts at $24.99 per user per month, while Monday’s standard plan starts at $30 per month for three seats.
- Monday has a pro plan that starts at $48 per month.
- Both tools have custom pricing for their enterprise plans.
Is Asana the same as Monday?
Asana and Monday are both project management tools with similar features. However, despite their similarities, both platforms have features unique to them.
Is there anything better than Monday.com?
You don’t have to limit your inquiry to Monday com versus Asana. If neither looks interesting to you, there are many other options for project management software. You can look into Jira, Nifty, and Trello to start.
Is there something better than Asana?
Asana is one of the best and most popular project management tools, but it’s not a one-size-fits-all solution. If Asana’s features aren’t what you’re looking for, there is most likely something better than Asana.
Is Asana free forever?
Yes! Asana has a free forever basic plan with limited features. But unfortunately, if you want to use some of the more advanced features, you’ll need a paid account.
Does Monday have a CRM?
As a process management tool, Monday also functions quite well as a basic CRM solution. This additional functionality is all thanks to the massive library of templates that you can quickly adapt for any CRM workflow. Here’s an article talking about many of Monday’s CRM-worthy features and why you can use it for CRM.
Wrapping Up: Which Should You Pick?
If you’re asking yourself whether you should pick Asana or Monday, the answer primarily depends on your needs and the size of your team. Asana’s pricing and features might work well for you as an individual or a smaller team, but Monday might be the pick if you have more team members.
Our Asana vs Monday comparison at-a-glance might help you choose which service suits you better. Don’t forget to consider all the features before finally making your choice.
Which service do you prefer? Let us know in the comments below!