How To Sync Outlook Calendar with iPhone: 3 Easy Methods

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Fact Checked By Cindy Wong

Managing schedules across multiple devices is necessary these days. However, knowing how to sync Outlook Calendar with iPhone can be frustrating.

In this guide, I’ll walk you through three different methods for Outlook-iPhone synchronization. This ensures that you’ll stay organized and never miss out on important events. Let’s dive in and streamline your calendar experience!

How To Sync Outlook Calendar with iPhone Easily

Microsoft Office’s Outlook can help consolidate most of your productivity needs (e.g., emails, contacts, calendars). Whether you prefer using the program or your job requires it, it’s relatively simple to sync an iPhone with Outlook!

Download Microsoft Outlook

First, you’ll need to download Microsoft Outlook from the App Store. The setup process is quite straightforward.

microsoft outlook on iphone app store

Note: It’s easiest to sync data with iPhones updated with the latest version of iOS. Consider upgrading your iPhone before you start this syncing process.

Related: 2024’s Best Google Calendar Templates

Option 1: How to Add Outlook Calendar to iPhone via iTunes

This option is perfect for people who use iTunes as their go-to iPhone management tool. With this method, you can only sync your recent and future events. You won’t be able to synchronize the past events in your calendar.

To sync your Outlook calendar to your iPhone with iTunes:

  1. Using the correct USB cable, connect your phone to your computer. Wait for iTunes to open or launch it manually.
  2. Click your device’s icon and select “Sync Settings…” sync settings to sync iphone to outlook
  3. Select “Info” from the menu. How to Sync Outlook Calendar with iPhone
  4. Select All Calendars or check “Selected Calendars” > “Outlook.” how to sync outlook calendar with iPhone devices
  5. Click on “Apply.”

Now, when opening Outlook on your iPhone, you can access Outlook’s email and calendar.

Troubleshooting Potential Issues

If you’re running into problems with this method, make sure that iCloud is disabled, or syncing via iTunes won’t work. 

To disable iCloud for your calendar, navigate to “iPhone settings” > “Name/username” > “iCloud.” Disable iCloud for your Calendar app. Once this is done, you may attempt to sync through iTunes again.

Related: How to Drop a Pin on iPhone

Option 2: Sync Outlook Calendar in iPhone Settings

You can also add an Outlook calendar with your iPhone’s mail app:

  1. Go to your “iPhone Settings” > “Mail” > “Accounts.”
    Sync Outlook Calendar in iPhone Settings
  2. Tap “Add Account,” then select “Outlook.com.”
    using outlook on iphone
  3. Enter your Outlook account details and save.
  4. Follow the prompt and provide permission to sync your data. 
  5. Under “Passwords” > “Accounts,” tap on your Outlook account and enable “Calendars.”
    enable outlook calendar on iphone
  6. Hit “Save.”

Note: If your phone asks if you’d like to keep any existing events that are already on your iPhone’s calendar, consider it carefully: You might get duplicate events!

Option 3: Use iCloud to Sync Outlook Calendar with iPhone 

If you’re an iPhone, Mac, or iPad user, chances are you also have iCloud (Apple’s cloud storage service) set up. If you don’t, it’s easy to get startedHowever, if you’re using a PC to link your Outlook calendar to an iPhone, follow these iCloud instructions: 

Using your Windows computer, download iCloud, then install and open it.

  1. Log in using your regular Apple ID and password.
  2. On the next screen, select what you’d like to sync through tickboxes. Make sure you have “Mail, Contacts, Calendars, and Tasks” ticked. sync mail contacts and calendars
  3. Click on “Apply” and you’re good to go!

Once you’ve set this up, there isn’t much else to do. When you add new events to your Outlook calendar, they’ll appear on iCloud calendars on your iOS device (and vice versa).

How To View Outlook Calendar Through the iPhone Client App 

To add Outlook calendar to iPhone, Microsoft provides a client app that can also be used for mobile phones. Download the client app on the Microsoft website or the app store.

If you want to view your Outlook calendar on your iPhone:

  1. In your Microsoft Outlook account, sign in with your Outlook email and password.
    • For first-time users, you might have to allow access first.
  2. View your calendar on the home page.

It’s really that simple. In just a few steps, you might be able to sync Outlook with iCal — and back up your Outlook calendar events to your iPhone.

Related: How to Sign out of Mail on iPhone

Frequently Asked Questions

How Do I Make Outlook My Default Calendar on iPhone? 

This is easier than it sounds. In your iPhone settings, go to theiPhone Calendar app”  > “Default Calendar” > “Outlook.” 

Why Does My Outlook Calendar Not Sync with iPhone?

  • If you’re using iTunes to sync your Outlook calendar with your iPhone, ensure that iCloud is disabled for your calendar (in your iPhone settings).
  • You can try to restart and resync your Outlook account.
  • If you still have issues, check this Microsoft troubleshooting page.

How Do I Get My Outlook Calendar to Sync with My iPhone?

There are three methods to sync Office 365 calendar with iPhone. Check out our detailed guide (above)to find the option that works best for you.

Which Programs Can Be Used to Sync Outlook to My iPhone?

When syncing Outlook Calendar with iPhone, you can use iTunes, iCloud, or the iPhone Mail app.

How Do I Sync My Outlook Calendar to My iPhone without iTunes?

If you don’t have iTunes, you can use iCloud or the iPhone mail app instead! Both methods are detailed in our guide above.

Wrapping up

I hope you’ve succeeded in syncing Outlook Calendar with iPhone. Now, it should be much easier to increase your productivity across multiple devices

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