How to Set Out of Office in Teams

Christopher Daniel

Last updated September 7, 2023

This guide will show you how to set out of office in Teams using the Teams apps and Outlook using step-by-step guides. We’ll also show you how to remove or edit your out of office status.

To boil it down, you simply have to head to your profile icon and then set a status message. If you need a little more detail or would like to do it in a different way, read on to learn more.

This Article Covers:

How to Turn On Out of Office in Outlook and Teams

Here are some ways you can turn on out of office in Teams and Microsoft Outlook.

How to Set Out of Office in Microsoft Teams

Here is how to set out of office in Microsoft Teams:

Open Teams on your PC or the web.
In the top right part of the screen, click on the profile picture icon.
Click on Set status message.

Click on the Set status message textbox and write your message here. This message is shown to others as long as your out of office status is on.
Now, under Clear status message after, select the time after which you want to remove the out of office message from your Teams profile.
Click on the Done button to save the changes.

Note: You may also want to select a new online status by clicking on Available from the profile menu. This is if you plan to stay online during your out of office time.

How to Set an Out of Office on Outlook Settings in Teams

There is another way to enable the Teams status message in the settings section in Outlook. Updating your status on either platform will change it on the other. Here is how to do this:

Click on the Settings gear icon in the blue main bar towards the top of the screen.
This will open a quick settings sidebar towards the right side of the screen. Towards the top, click on View all Outlook settings under the search bar.

Click on the Mail button in the main settings sidebar and then click on Automatic replies. There, click on the button to Turn on automatic replies. The option will change to Automatic replies on.

Here, click and enable the checkbox beside Send replies only during a time.
Now, select the Start time and End time options and write the text you want to send in the textbox.
Towards the bottom, you can also enable the Send replies only to contacts which will only send the out of office message to your contacts.
Finally, click the blue Save button to apply and save the changes.

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How to Turn Off or Edit Out of Office in Outlook and Teams

When you often set out of office in the Outlook app, you may not know an end date. Let’s look at how to clear the out of office message in Teams and Outlook.

How to Turn Off or Edit Out of Office in Teams

Turning off the out of office message in Teams is easy and requires a few simple steps. Here is how to do this:

Open Teams on your PC or the web.
Click the profile picture icon which will open a small drop-down menu.
There, click on the Trashcan icon beside the out of office message. This will delete the message from your profile.

To edit the message, click on the Pencil icon.

How to Turn Off or Edit Out of Office in Outlook App

On the Outlook app, out of office can be turned off using the following steps:

Go to outlook.live.com and log in to your email account.

Click on the Settings icon in the blue bar towards the top.
Here, in the quick settings sidebar towards the right side of the screen, click on the View all Outlook settings option.

Click the Mail button in the settings sidebar and then click on the Automatic replies option.
Click on the button beside Automatic replies on to turn it off. This will change the option to Turn on automatic replies.

For an in-depth guide, look at how to set out of office in Outlook. To edit the message, simply click on the textbox containing the message and edit it. After the pandemic, many people have found themselves working remotely. Here are the top 11 of the best work-from-home apps for 2023.

How to Set Up Out of Office in Teams App on Mobile

Currently, there is no way to set out of office in Teams for mobile. However, you can set a status message and delete it after a set time. Android and iOS Teams apps have similar user interfaces, so the steps are the same.

Here is how to do this:

Open the Teams app on your phone and click on your profile picture icon towards the top left part of the screen. This will open a sidebar towards the left of the screen.
Here, click on the Set status message button, which will take you to a new screen where you can enter the status message.
Click on the textbox towards the top and type in the message.

Optionally, you can also set a timer to automatically clear the message after a set time. To do this, click the option beside Clear after in the Set status message screen and select the time after which the message should clear.
Click on the Done button towards the top right.

Any contacts who try to contact you now will see the message in your profile. Although Zoom has existed since the early 2010s, it saw a huge spike in popularity around 2019. Despite that, many people don’t like it.

Frequently Asked Questions

How Do You Set Away Time on Teams?

Open Teams and click on your profile picture. Click on the Set status message option and type in the message you want to display there. You can also set a timer to Clear status message after a specified time by clicking on the option in the window.

Wrapping Up

By following the above steps, you should now know how to set out of office in Teams. If you found this guide useful, consider checking out our related content below. If you want to ditch the one solution guides and take a more in-depth learning path for teams, you could consider reading a comprehensive book.

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Christopher Daniel

Chris is a spreadsheet expert and content writer for Productivity Spot and Spreadsheet Point. He has a double Bachelor's Degree in Teaching and has been working in the education industry for over 11 years. His experience makes him adept at breaking down complex topics so that everyone is able to understand.